Date: Monday May 11th, 2015
Subject: Superior Spring Trail Race Volunteer Email 3 2015
[ A list of past volunteer emails can be found HERE http://www.
Thank you again for your generosity / volunteering for the Superior Spring Trail Race on Saturday May 16th – This email is a quite lengthy, but doing the job safely and correctly is very important to all of us so thanks for taking the time to read through this! We have a lot of excited runners and the trails are in great shape – we are looking forward to a fun weekend with all 75 of our awesome volunteers!
Volunteer Assignments have been made and are available HERE http://www.
We have a Duluth Physician (Adam Swank) along with Adventure EMT Services (Joy Parker) Heading up our medical team. We also have some EMTs and other medical people out on course working at the aid stations, in the ‘notes’ section people are called out if they have some medical training. As always, if there is an emergency, we want to get the HAM Radio Operators involved right away who will in turn get Adam and Joy involved. If it is something very minor, one of the medical people at the aid stations may be able to assist, if it is a bit more serious the HAMS will call to the finish and get in touch with Adam or Joy for some direction and if it is a true emergency, the HAMS will call for Cook County emergency services to be dispatched. Cook County Emergency Services info. can be found HERE http://www.
Our fantastic Ham Radio volunteers may need a little help during the busy times writing down runners numbers – if your aid station is well staffed and you have a free person, please feel free to offer (or they may ask) – if they don’t need you that is fine to. It is very important that since this is a wilderness race that we account for the whereabouts of runners at all times. This will entail sitting at a table and writing down the bib numbers of runners as they come through. If a runner DNFs make sure their number is reported to the HAMS and that you take possession of their chip (they can remove it from the bib) so they can call it in!
We need to have two volunteers where the Superior Hiking Trail crosses Sawbill Trail / Cook County 2 – we will have two people with vests and flags stationed here and signage on the road on each side of the crossing – although this road does not get a ton of traffic, this is a fairly high speed road so this is very important. We will also position two people at the top of Onion River Road where it dumps into the Oberg parking lot since right at this intersection, the Superior Hiking Trail comes in and it is always a chaotic mix of cars entering the lot at low speed and runners – these flaggers will help keep order at this intersection and in the parking lot where the aid station is also located – aid station volunteers please offer to relieve these assigned individuals from time to time so they can get a short break – use the restroom, eat etc.IMPORTANT – The US Forest Service has asked that there be NO race related parking in the designated lots at Sawbill or Oberg for this years Spring Race (this includes volunteers) at Sawbill we will have volunteers directing traffic further down Sawbill Trail (past the trailhead onto the gravel portion) and volunteers and spectators can park on either side of the road. At Oberg we will have someone at the top of Onion River Road directing traffic to turn around and park on Onion River Road facing the lake.Lodging:
If you need a place to stay you are welcome to stay in one of the ‘Volunteer Townhomes’ at Caribou Highlands. These are communal accommodations and sometimes we have to cram a decent number of people in so please be sure to bring a sleeping bag and sleeping pad in case all the beds are taken. Here is a map showing how to get to the townhomes once you are at Caribou Highlands – our units are LIKELY going to be 530, 532 and 538 (but once in awhile things change at the last minute) http://www.
As always should you have any questions please contact us – preferably before Thursday since that is when we leave for Lutsen and communicating and making any changes is easier to do prior to us heading up. Looking forward to seeing everyone and another successful race!