Date: Thursday May 11, 2017
Subject: Superior Spring Trail Race Volunteer Communication 3 2017
[If you have signed up to volunteer more recently, a list of past volunteer emails can be found HERE should you care to review them!]
Thank you again for giving freely of your time and volunteering for the Superior Spring Trail Race
Volunteer Assignments have been made and are available HERE https://www.superiorspringtra
Key Positions / Captains / Leads / Report To:
Trail Marking – Donald Clark
Medical – Chalayne Palmgren and Dimitri Djrekonja
HAM Radio – Rick & Jayne Johnson
Packet Pickup (Friday and Saturday) – Cheri Storkamp
Oberg Aid Station Captain – Sam Olson
Oberg Parking / Traffic Captain – Bill Pomerenke
Sawbill Aid Station Captain – Dale Immerfal
Sawbill Parking / Traffic Captain – Kelly Mortenson
Parking / Traffic Oversight – Ed Whetham
Supply / Resupply – Brendan Johnson & Team
Finish Line / Area – John Pitera – John Storkamp & Cheri Storkamp
Timing – Craig Yotter & Tyler Heinz
Medical / Safety and Runner Tracking:
We have Chalayne Palmgren coordinating our medical team and Minneapolis Doctor Dimitri Drekonja will join up after he runs the 50KM race. We also have some EMTs and other medical people out on course working at the aid stations in the ‘notes’ section people are called out if they have some medical training. As always, if there is an emergency, we want to get the HAM Radio Operators involved right away who will in turn get Chalayne and Dimitri involved. If it is something very minor, one of the medical people at the aid stations may be able to assist, if it is a bit more serious the HAMS will call to the finish and get in touch with Chalayne and / or Dimitri for some direction and if it is a true emergency, the HAMS will call for Cook County emergency services to be dispatched.
Our fantastic Ham Radio volunteers may need a little help during the busy times writing down runners numbers – if your aid station is well staffed (which they both look to be) and you have a free person, please feel free to offer (or they may ask) – if they don’t need you that is fine to. It is very important that since this race is on the edge of some remote country that we account for the whereabouts of runners at all times. This will entail sitting at a table and writing down the bib numbers of runners as they come through. If a runner DNFs make sure their number is reported to the HAMS and that you take possession of their chip (they can remove it from the bib) so they can call it in – aid station captains and HAM Radio folks please coordinate this!
Road Crossings & Parking:
We need to have two volunteers where the Superior Hiking Trail cros
IMPORTANT – The US Forest Service has asked that there be NO race related parking in the designated lots at Sawbill or Oberg for this years Spring Race (this includes volunteers, spectators, crew etc.) but we need to allow non-race-related users into the trailhead parking lots to park. The aid station captain and the HAM Radio operators may park in the lots. At Sawbill we will have volunteers parking cars on one side of the road (cars pointed away from the lake) before the turn-in to the aid station / trailhead. At Oberg we will have someone at the top of Onion River Road directing traffic to turn around and park on Onion River Road facing the lake. We have found that this positions takes some communication with drivers and “kid gloves” when dealing with the public. Please review the diagrams HERE
NEW – Name badges on lanyards. In the aid station bins will be lanyards with name badge holders and magic markers to write down your name on the card (both sides) and insert into the holder. Bare with me – I know not everyone loves name tags but just as we have found with the runners (and having their names printed on their bibs) we have found 1.) we meet so many people on race weekend that it is hard to remember everyones name and 2.) knowing peoples names and truly getting to know people facilitates the sense of community – please if you will, participate!
Those that indicated that they need lodging will want to read up HERE https://www.superiorspringtrai
Those who are marking trails should plan to meet at Caribou Highlands town home unit 505 at 7:30AM on Friday May 19th, ready for a 8:00AM Departure. Make sure you have enough food, water, clothing etc. to be comfortable on the trail. *** We are using different trail markers than in years past so please bring a pair of light work gloves for marking.
If you are assigned at an aid station we will send your volunteer shirts out to you – we will also send out a bagged lunch with a sandwich, chips and cookie. If you are assigned elsewhere, your shirt will be at the finish line area / race headquarters and you can eat chili at the post race meal / anytime after 11:30 AM – those at the aid stations are welcome and encouraged to come to the finish after their aid station closes to eat as well and visit (or even come help cleanup!). If for some reason you do not get your shirt, please do not be shy and ask for it! Thanks!This is likely the last email we will send out to volunteers this year… as always should you have any questions please contact us. We are looking forward to seeing everyone for another successful race!