Subject: Superior Spring Trail Race Volunteer Communication 3 2016
[If you have signed up to volunteer more recently, a list of past volunteer emails can be found HERE should you like to review them!]
Thank you again for giving freely of your time and volunteering for the Superior Spring Trail Race
Volunteer Assignments have been made and are available HERE http://www.
Key Positions / Captains / Leads / Report To:
Trail Marking – Donald Clark
Medical – Joy Parker
HAM Radio – Rick Johnson
Packet Pickup (Friday and Saturday) – Cheri Storkamp
Oberg – Samantha Carlson and Lesli Semler
Sawbill – Dale Immerfal
Supply / Resupply – Brendan Johnson and Jeff Rock
Finish Line / Area – John Storkamp, Cheri Storkamp & John Pitera
Timing – Marie Harvat and Craig Yotter
We have Joy Parker coordinating our medical team and Minneapolis Doctor Dimitri Drekonja will join up after he runs the 50KM race. We also have some EMTs and other medical people out on course working at the aid stations in the ‘notes’ section people are called out if they have some medical training. As always, if there is an emergency, we want to get the HAM Radio Operators involved right away who will in turn get Joy and Dimitri involved. If it is something very minor, one of the medical people at the aid stations may be able to assist, if it is a bit more serious the HAMS will call to the finish and get in touch with Joy and / or Dimitri for some direction and if it is a true emergency, the HAMS will call for Cook County emergency services to be dispatched.
Our fantastic Ham Radio volunteers may need a little help during the busy times writing down runners numbers – if your aid station is well staffed (which they both look to be) and you have a free person, please feel free to offer (or they may ask) – if they don’t need you that is fine to. It is very important that since this race is on the edge of some remote country that we account for the whereabouts of runners at all times. This will entail sitting at a table and writing down the bib numbers of runners as they come through. If a runner DNFs make sure their number is reported to the HAMS and that you take possession of their chip (they can remove it from the bib) so they can call it in – aid station captains and HAM Radio folks please coordinate this!
Road Crossings & Parking:
We need to have two volunteers where the Superior Hiking Trail
IMPORTANT – The US Forest Service has asked that there be NO race related parking in the designated lots at Sawbill or Oberg for this years Spring Race (this includes volunteers, spectators, crew etc.) but we need to allow non-race-related users into the trailhead parking lots to park. At Sawbill we will have volunteers directing traffic further down Sawbill Trail (past the trailhead onto the gravel portion where people can park on both sides of the road) and volunteers and spectators can park on either side of the road. At Oberg we will have someone at the top of Onion River Road directing traffic to turn around and park on Onion River Road facing the lake. We have found that this positions takes some communication with drivers and “kid gloves” when dealing with the public. Please review the diagrams HERE
If you need a place to stay you are welcome to stay in one of the ‘Volunteer Townhomes’ at Caribou Highlands. These are communal accommodations and sometimes we have to cram a decent number of people in so please be sure to bring a sleeping bag and sleeping pad in case all the beds are taken. Here is a map showing how to get to the town homes once you are at Caribou Highlands – our units are LIKELY going to be 509, 530 and 532 (but once in awhile things change at the last minute) a unit map can be found HERE – each unit will have a list of names on the door indicating where you are supposed to be / which unit and which room. If you are not comfortable with this arrangement there are other good lodging options right a Caribou Highlands and camping options available in the area. Bring a sleeping bag, pillow and towel. Do not leave valuables in the units since we do not lock the doors so everyone can get in at all times – if you are away be sure to bring valuables with you, lock them in the car etc. ***IF YOU NEED A PLACE TO STAY AND HAVE NOT YET INDICATED TO US, PLEASE FOLLOW THIS LINK HERE https://goo.gl/dFAFx3 AND LET US KNOW WHICH NIGHTS (FRI & SAT) Thursday night we will have a place for the trail markers as well.
Those who are marking trails should plan to meet at Caribou Highlands town home unit 530 at 7:30AM on Friday May 20th, ready for a 8:00AM Departure. Make sure you have enough food, water, clothing etc. to be comfortable on the trail. *** We are using different trail markers than in years past so please bring a pair of light work gloves for marking.
If you are assigned at an aid station we will send your volunteer shirts out to you – we will also send out a bagged lunch with a sandwich, chips and cookie. If you are assigned elsewhere, your shirt will be at the finish line area / race headquarters and you can eat chili at the post race meal / anytime after 11:30 AM – those at the aid stations are welcome and encouraged to come to the finish after their aid station closes to eat as well and visit (or even come help cleanup!). If for some reason you do not get your shirt, please do not be shy and ask for it! Thanks!
As always should you have any questions please contact us. We are looking forward to seeing everyone for another successful race!